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Agenda for Davidson Board of Commissioners’
September 24 Meeting Now Available

The Town of Davidson Board of Commissioners will meet on Tuesday, September 24 at 6:00 p.m. for their regularly scheduled meeting in the Davidson Town Hall board room.

 
The most recent agenda and associated documents are now available via this link:
https://davidson.novusagenda.com/agendapublic/MeetingView.aspx?MeetingID=807&MinutesMeetingID=-1&doctype=Agenda

The agenda follows:
TOWN OF DAVIDSON
BOARD OF COMMISSIONERS
4th Tuesday Regular Meeting
Town Hall Board Room - 216 S. Main Street
September 24, 2019 6:00 PM 


I. CALL TO ORDER

II. ANNOUNCEMENTS
(a) Davidson Police Department Promotion Ceremony
Lieutenant James Jay Stokes

(b) Proclamation - International Walk to School Day 

III. CHANGES TO AGENDA

IV. PUBLIC COMMENTS - The Board shall provide at least one period for public comment
per month at a regular meeting.

V. PRESENTATIONS
(a) Planning Board Liaison Report - Tree Ordinance
Ellen Donaldson, Shawn Copeland
Summary:
 Planning Board members Ellen Donaldson and Shawn Copeland will present a summary of the Planning Board's discussion and recommendation concerning the tree ordinance's proposed text amendments. 

VI. CONSENT- Consent items are typically non-controversial and routine items. Prior to the board's adoption of the meeting agenda the request of any member to have an item moved from the consent agenda to old business must be honored by the board. All items on the consent agenda must be voted on and adopted by a single motion.

(a) Consider Approval of Draft August Meeting Minutes
Summary:
Draft Meeting Minutes from August 13 work session and August 27 regular meeting.  

(b) Consider Approval to Amend Meeting Schedule
Summary:
Amend the meeting schedule to add a Board and Staff Mini Retreat on Monday, October 14 at 6:00 p.m. in the Town Hall Board Room.  

(c) Consider Approval of Ordinance 2019-04 Request Street Closure for Christmas in Davidson and Ordinance 2019-05 Request Street Closure for the North Mecklenburg Christmas Parade
Summary:
Each year, the Town of Davidson Board of Commissioners requests that the North Carolina Department of Transportation undertake the formal steps necessary to request street closures in order to conduct Christmas in Davidson (O2019-04) and the North Mecklenburg Christmas Parade (O2019-05) in accordance with NCGS § 20-169 (3).

(d) Consider Approval of Budget Amendment 2020-08 for Bradford Neighborhood Park Improvements
Summary:
 This budget amendment re-appropriates funding for the Bradford Neighborhood Park Playground that was approved by the board in FY2019 so the funds are available in the current fiscal year (FY2020). The Town of Davidson was awarded a Playcore/Landscape Structures matching grant for $50,000 from the town and $20,000 from the Bradford Homeowners Association. 

(e) Consider Approval of Budget Amendment 2020-11 for FEMA Grant for Fire Department
Summary:
The town was awarded a Federal Emergency Management Administration (FEMA) Assistance to Firefighters Grant (AFG) to purchase vehicle extrication equipment for $40,000 which includes $38,095.23 grant and $1,904.77 town's match. The budget amendment recognizes the grant revenue from FEMA and allows for the capital equipment expenditures.

(f) Consider Approval of Tax Levy Adjustment
Summary:
The town received a tax levy adjustment refund check request from Mecklenburg County Assessor's Office (As approved by the Board of Equalization and Review (BER) and the Mecklenburg Board of County Commissioners (BOCC)) for $217.31, on 1 parcel. These refund will be issued directly by the Town of Davidson.  Details regarding this refund request are available in the Finance Office.

VII. OLD BUSINESS
(a) Consider Approval of Tree Ordinance Changes, Consistency Statement, and Tree Fund Resolution 2019-40
Senior Planner Trey Akers
Summary: In 2018 the board of commissioners directed staff to draft revisions to Section 9 of the Davidson Planning Ordinance, which covers tree canopy, landscaping, and screening standards. Staff built on the initial recommendations provided by the Livability Board in 2016, working with the board of commissioners and Planning Board members to produce a set of text amendments to update the Section 9 and Section 15 standards (which deal with landscaping violations).

Adoption of a consistency statement is required by statute whenever the governing board adopts a text amendment. Additionally, the recommendations include Resolution 2019-40 establishment of a Tree Fund to further the ordinance's aims of preserving, establishing, and maintaining the town's tree canopy. 

(b) Consider Approval of Villages at South Main Affordable Housing Plan
Town Attorney/Affordable Housing Manager Cindy Reid
Summary: The Village at South Main developer has proposed the construction of three affordable homes. The three homes would be deed restricted and available to households earning up to 80% of the AMI. At the September 10 work session, the board discussed the project with the developer and reviewed public input.

VIII. NEW BUSINESS
(a) Affordable Housing Program Update and Summers Walk Unit
Town Attorney/Affordable Housing Manager Cindy Reid
Summary: 
As part of an affordable housing strategy, the Affordable Housing Steering Committee recommended creating new and maintaining existing affordable homes.

1) Hope to Home Program Update:
The Ada Jenkins Center (AJC), Our Towns Habitat for Humanity, and the Hope House Foundation have formed a joint agency to collaboratively provide transitional housing together with services to help families learn how to acquire and maintain permanent housing.  The program is called “Hope to Home”.  The town is currently leasing a town owned property to AJC for this program. At the board meeting, Georgia Krueger, Executive Director of AJC, will present an update on the program.

2) Summers Walk Affordable Housing Unit:
Consider approval to release the Town Affordable Housing Deed Restrictions to allow substitution of those proposed by AJC and Habitat for the Hope to Home Program and authorize the Town Manager to sign any documents related to this request such as the Memorandum of Understanding (MOU) with the joint agency.

(b) Consider Approval of Amended Town Manager's Contract
Town Manager Jamie Justice
Summary: Each year the Board of Commissioners reviews the Town Manager's Employment Contract and considers amendments upon renewal. The only amendment to the agreement will be a salary increase of 4% to his base salary effective July 1, 2019 - June 30, 2020.

IX. SUMMARIZE MEETING ACTION ITEMS
 
X. ADJOURN

LIVE STREAMING: We will live stream the meetings using NovusAgenda and encourage you to watch via this link, if you are unable to attend: https://davidson.novusagenda.com/agendapublic/
 
You will be able to watch the live video of the meetings and view the PowerPoints simultaneously via NovusAgenda. Click the camera icon to the left of the “09/24/19” meeting title to watch and click the “online agenda” icon to the right of the “09/24/19” meeting title to follow along with the presentations. After meetings are live streamed, they are saved on the agenda for future viewing.
 
To watch from a mobile device, please use this link: https://davidson.novusagenda.com/AgendaPublic/meetingsresponsive.aspx
All agendas are listed at this link: https://davidson.novusagenda.com/agendapublic/
Agendas for meetings held on the second and fourth Tuesday of the month are posted the Friday prior.

All agendas are listed at this link: https://davidson.novusagenda.com/agendapublic/
Agendas for meetings held on the second and fourth Tuesday of the month are posted the Friday prior.

For more information, please contact Town Clerk Betsy Shores at bshores@townofdavidson.org or 704-940-9614. Community members requiring reasonable accommodation (such as an interpreter or other auxiliary aids) to access public meetings should contact Town Clerk Betsy Shores prior to the meeting at 704-940-9614 or bshores@townofdavidson.org

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