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Agenda for Davidson Board of Commissioners’
October 22 Meeting Agenda Now Available

The Town of Davidson Board of Commissioners will meet on Tuesday, October 22 at 6:00 p.m. for their regularly scheduled meeting in the Davidson Town Hall board room.
 
The most recent agenda and associated documents are now available via this link:
http://townofdavidson.org/73/Meeting-Agendas-Minutes

The Town of Davidson has changed to a new agenda management system for the all board of commission and advisory board meetings.  All future meeting agendas, minutes, and video streaming will be available on the town's website
http://townofdavidson.org/73/Meeting-Agendas-Minutes

Meetings are arranged by date, with the most recent at the top of the list. Click Video to listen to the meeting and view agenda documents, or Agenda or Minutes to see just the documents. You can also search the archives by typing keywords into the Search box.

The agenda follows:
TOWN OF DAVIDSON
BOARD OF COMMISSIONERS
4th Tuesday Regular Meeting
Town Hall Board Room - 216 S. Main Street
October 22, 2019 6:00 PM 


I. CALL TO ORDER

II. ANNOUNCEMENTS


III. CHANGES TO AGENDA

IV. PUBLIC COMMENTS - The Board shall provide at least one period for public comment per month at a regular meeting.

V. CONSENT - Consent items are typically non-controversial and routine items. Prior to the board's adoption of the meeting agenda the request of any member to have an item moved from the consent agenda to old business must be honored by the board. All items on the consent agenda must be voted on and adopted by a single motion.

(a) Consider Approval of Draft September Meeting Minutes
Summary: Draft Meeting Minutes from September 3 Quarterly Q&A Session, September 10 work session, and September 24 regular meeting.


(b) Consider Approval of Tax Levy Adjustment
Summary: The town received a tax levy adjustment refund check request from the Mecklenburg County Assessor's Office (As approved by the Board of Equalization and Review (BER) and the Mecklenburg County Board of County Commissioners (BOCC) for $324.05, on 2 parcels. These refunds will be issued directly by the Town of Davidson. Details regarding the refunds are available in the Finance Office.

(c) Consider Approval of Budget Amendment 2020-12 and 2020-13
Summary: The town has been awarded three Community Development Block Grants (CDBG) to complete a Houston Street sidewalk project ($132,250), a construction project at Roosevelt Wilson Park ($166,000), and renovations of an Affordable Housing program house at 153 Mock Road ($50,000). Budget amendment BA2020-12 provides for the expenditures and recognizes the revenue in the general fund, BA2020-13 provides for the same in the Affordable Housing Fund.


(d) Consider Approval of Resolution 2019-41 Naming Assistant Town Manager Karen Whichard as Deputy Finance Officer
Summary: Resolution 2019-41 would appoint Assistant Town Manager Karen Whichard as the Deputy Finance Officer with the full power and authority to act in the place and stead of the Finance Officer.


(e) Consider Approval of a Revised Fee Schedule
Summary: The Board will consider approval of a revised fee schedule to add the Tree Ordinance Payment In Lieu - Tree Planting/Preservation as described in Davidson Planning Ordinance Section 9.3.1 and 9.3.2. The proposed fee will be $6.00 per square foot. Details regarding the calculation of the fee have been previously presented to the Board and are on file.


(f) Consider Approval of Resolution 2019-42 and 2019-43
Summary: The Board will consider the approval of 2 reimbursement resolutions for the 2017 G.O. Bonds. Resolution 2019-42 will allow for expenses related to the improvement of the intersection at Davidson-Concord Road and SR73 to be reimbursed from the Mobility bond order, and resolution 2019-43 will allow for expenses related to Beaty Park construction to be reimbursed from the Parks bond order.



VI. OLD BUSINESS

(a) Comprehensive Plan Draft Review
Planning Director Jason Burdette
Senior Planner Trey Akers 
Clarion Associates Leigh Anne King
Summary: The Town of Davidson launched the What’s Next Davidson? process in the fall of 2018 to update the town’s comprehensive plan. The comprehensive plan is the leading policy document and tool to help communities create a vision and guiding principles for decision-making for their town, directly informing decisions that we make as a community. Clarion Associates will present the draft plan to commissioners and solicit their feedback ahead of the plan’s release for public comment, scheduled for Oct. 31.

A copy of the plan is available at this link. The draft plan reflects months of work by the Plan Advisory Group – a resident-based steering committee – as well as feedback from members of the town’s advisory boards, in addition to thousands of comments received from community stakeholders since the process began. Further public engagement is planned via the public comment period (Oct. 31-Nov. 14), which includes an open house and feedback exercises on Nov. 7. 

For discussion purposes only. Commissioners are encouraged to ask questions and provide feedback about the plan. The next step will be to release the plan for public comment on Oct. 31.


(b) Consider Approval of Davidson Bay Phase II Master Plan Amendment
Planning Director Jason Burdette
Summary: Hopper Communities proposes a master plan amendment for Davidson Bay Phase II. The request includes a reduction of the proposed unit count in Building Envelopes B and C, and commercial density in Building Envelope A. Hopper Communities’ proposal includes 56 townhomes, two quadplex buildings and +/-20,000 sf of commercial space. If approved, total unit count for Davidson Bay Phases I and II would be reduced from 280 proposed units to 245 units. Envelope A, B, and C’s unit count would be reduced from 78-108 units, to 64. Commercial square footage in Envelope A would be reduced from the originally approved +/-51,200 sf (and amended in 2010 to +/-38,000 sf) to +/-20,000 sf.
The board is asked to consider approval of the Davidson Bay Phase II Master Plan Amendment, which encompasses development envelopes A, B, and C.


(c) Affordable Housing Program Update
Affordable Housing Manager Cindy Reid
Davidson Housing Coalition Board Member Margo Williams
Summary: As part of an affordable housing strategy, the Affordable Housing Steering Committee recommended creating new and maintaining existing affordable homes.

Davidson Housing Coalition Board member Margo Williams will present an overview of their program and partnership with the Town of Davidson. 

This item is for discussion only.


VII. NEW BUSINESS
(a) Livability Board 2019-2020 Non-Profit Grant Application Review and Recommendations 
Kathryn Spatz, staff liaison to the Livability Board
Livability Board Chair Steedman Lyles
Summary: The board of commissioners has historically appropriated $50,000 for grants to be distributed among qualified, registered, town-based non-profits that apply for funding for activities the town does not provide and that serve town residents. The Livability Board has been asked to be a part of the annual process for the past three (3) years. Livability Board Chair Steedman Lyles will present the advisory board’s recommendations and comments to the mayor and board of commissioners.

This item is for discussion only. The board will consider approval of grant funding for non-profits on November 12.


(b) Local Housing Preference Policy 
Affordable Housing Manage Cindy Reid
Summary: Many low to middle income individuals and families who live and/or work in Davidson are unable to purchase or rent a home in town because both home prices and rents are very expensive. The purpose of this policy is to provide that applicants who live or work in town will be given priority when applying for affordable housing over others who do not have the same connections to town. This preference will be applicable to housing units built though the Town’s affordable housing program, Town owned homes, and projects that receive a subsidy from the affordable housing (PIL) fund.

This is for discussion only. The board will be asked to consider approval of the resolution implementing the local housing preference policy at the November 12 meeting.


VIII. SUMMARIZE MEETING ACTION ITEMS - Town Manager will summarize items where the board has requested action items for staff.

IX. CLOSED SESSION

(a) Closed Session - Consult Attorney NCGS §143-318.11. (a) (3) - Charde, et. al. v. Town of Davidson , et. al.

X. ADJOURNMENT


LIVE STREAMING: We will live stream the meetings and encourage you to watch via this link, if you are unable to attend: http://townofdavidson.org/73/Meeting-Agendas-Minutes
  
All agendas are listed at this link: http://townofdavidson.org/73/Meeting-Agendas-Minutes.
Agendas for meetings held on the second and fourth Tuesday of the month are posted the Friday prior.

For more information, please contact Town Clerk Betsy Shores at bshores@townofdavidson.org or 704-940-9614.

Community members requiring reasonable accommodation (such as an interpreter or other auxiliary aids) to access public meetings should contact Town Clerk Betsy Shores prior to the meeting at 704-940-9614 or bshores@townofdavidson.org
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